Thursday, 27 March 2014

Notice of AGM & draft revised Articles of Association

The Kennet & Avon Canal Trust

Notice of Annual General Meeting

The 52nd Annual General Meeting of The Kennet & Avon Canal Trust will be held at West Lavington Village Hall, Sandfield, West Lavington, SN10 4HL, on Saturday 17th May 2014, commencing at 10.30am, to conduct the following business:

Ordinary Resolutions:
1.       To receive and adopt the Board of Trustees’ Report and Accounts for the year ended 31st December 2013 (to be published on (follow news link) by 1st May 2014.)

2.       To elect Members to be Trustees

2.1.   Terry Mundy, Pauline King and Rob Dean are to retire in accordance with Articles 50 and 51 of the Trust’s Articles of Association.  They, being eligible, offer themselves for re-election.  (Note: The above three persons make up the number of annual retirees required by Article 50 of the Trust’s Articles of Association)

2.2 Nominations for election to the Board of Trustees:
There are some vacancies.  The Board of Trustees has a policy of continuous recruitment to ensure that it has access to the skills and experience to run a modern heritage-based charity.  Properly authorised and seconded nominations are invited from among the Trust membership for persons to sit as Trustees and Directors of the Trust.  Nomination forms are available from the Trust Administrator (01380 721279)

3.       To endorse changes to the Articles of Association of the Trust as follows:

3.1   To resolve to adopt the revised “Objects” of the Trust as published HERE and notified to members in April 2014.

3.2   To authorise Council to seek approval by the Charity Commissioners, of the draftArticles of Association of the Kennet and Avon Canal Trust as published and notified to members in April 2014

The full draft articles of association will be available by 1st April 2014.  Please visit then click ‘News’ followed by ‘Trust Council news’.  Printed copies will be available on application to the Trust Administrator on 01380 721279.   The draft minutes of the AGM2013 and the agenda for the 2014 AGM will be published on the Trust website by 1st May.
By Order of the Board of the Kennet and Avon Canal Trust

Daisy Mundy Company Secretary
A member entitled to attend and vote may appoint a proxy to attend and vote in his/her stead. Proxy nomination forms are available from the Trust Administrator (01380 721279)

Registered in England and Wales: No 726331
Registered Charity: No CC209206

Tuesday, 18 March 2014

Trust Council Minutes for February 2014

Trust Council met on 11 February 2014.  The Council discussed interim financial results for 2013 which showed both an encouraging result and the value of the budget system introduced last year.

Council also considered progress on the Crofton project.  Work to identify a Project Development Officer was under way and some good candidates had been identified.  Council was pleased to welcome Peter Turvey from the Crofton team who is leading the project board and will attend Trust Council in future.

Trust Council also discussed a major revision of the Trust's Memorandum & Articles of Association.  A new set of charitable objects were agreed for publication in the April Butty and subsequent resolution at the Trust AGM in May.

The minutes of the meeting are available HERE

Tuesday, 11 February 2014

Trust Council minutes for January 2014

Trust Council met on 14th January 2014.  It considered the condition and future use of the Devizes Wharf building and decided that, whilst the Trust would not seek ownership of the building, it was likely to be needed for the next 5 years.

Trust Council also considered a paper on the next stages for developing an Heritage Lottery Fund (HLF) bid for Crofton and agreed to seek a Project Development Office, and to start a consultation process amongst members on the Crofton vision.

Members also discussed a draft set of new charitable aims and objectives for the Trust.  It commissioned a full re-write of the Articles of Association and agreed to consider these in February in anticipation of putting the new Articles to the AGM in May.

The minutes of the meeting are HERE

Trust Council minutes for December 2013

The Trust Council met on 3rd December 2013.  Trustees discussed work to improve efficiency of the Devizes office operation which had included replacement of the IT systems. 
It also heard an update on work to develop the basic concept for redevelopment of Crofton.  And it commissioned work to update the Trust's articles of association. 
The minutes of the meeting are available HERE.

Tuesday, 14 January 2014

Wednesday, 6 November 2013

Trust Council minutes for October 2013

Trust Council met on 1st October 2013.  The main business was consideration of plans for a HLF bid to fund the Crofton restoration.  Trust Council approved expenditure of £1000 of preparatory works including a workshop on 9th November.

The Council also endorsed a new appraisal system for Trust staff and approved a new budget process for 2014 intended to give greater clarity on spending and to implement the recently agreed financial principles.

Minutes of the meeting are available here.

Rob Dean CMG
Trust Chairman

Wednesday, 2 October 2013

Trust Council Minutes for September 2013

Trust Council met on 3rd September.   VP John Webb and Ian Herve presented Bath & Bristol branch's proposal for a project to improve the entrance to the canal at Thimble Mill in Bath.  Trust Council supported the project and approved expenditure for materials for this important volunteer led project.

Trust Council also noted with pleasure that Amy Whitewick had agreed to continue as editor of the Butty which Council had now agreed would be produced in printed form twice a year.

A cost of living pay increase was agreed for Trust staff and Council asked Richard Selvidge to design a staff appraisal system.

Council noted that the CRT Waterways Partnership was consulting on a mooring plan for the western K&A.  It agreed that members were to be encouraged to respond.

The July management accounts were also scrutinised. The 4 trip boats were performing very well.

The minutes of the meeting are available HERE.

Trust Council